Meetings Plus: Taking them offline
I organize a lot of meetings in a day, week, month; heck, even into next year. My boss is very busy and in demand to go here, there and everywhere. So how do I keep them all straight? My first plan of action is to take them offline as much as possible. I have so much e-mail traffic that the more I take offline, the better I am able to keep track and oh what a relief it is to delete it out of my Inbox once I have responded to the e-mail. When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. As I hear from the different parties I can put a check mark or an X whether they are available or not. Once a date is finalized I put it in my boss's calendar and confirm the meeting with the other participants. If the meetin...