Sep 10, 2008 - Yeev was being educated in the United States of America, so he had to take ... Despite this potential pitfall, Typing definitely sounded more appealing ... There's no right answer, because our bodies all work a little differently.
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My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time. They taught this system when I was in highschool and it is still being taught and used by many assistants today because it works! Tried and True Method: I set up 12 hanging file folders labelled January through to December. If my boss is going on a business trip in April for instance, I put his ticket, passport (if necessary) and any material he will need for his trip in the April folder, with a bf date on it i.e. April 6. If there are forms that need to filled in and it has a due date in June, I put those forms in the June folder with a bf date on it for a week before it is due. Each day before I leave for the day, I go through the appropriate hanging folder and look through it for any items my boss will need the next day. I then put the items in a two-...
The way I work is to get things off my plate as soon as possible and move on to the next task. The problem is it is now filed in the back burner of my mind. It is still hovering in the background somewhere, but I've completed the work, done whatever I needed to do with it and diarized whatever needed to be diarized and moved on until I need to know it again. My boss may come out a month or so later and ask me questions about it and sometimes my mind initially draws a blank. I need a minute to go back and check and then I am completely up to speed again. I find with the volume of work admins deal with throughout the day, week and month, we need some system to keep things straight. For me, the thing that helps is to document everything . I put items in my calendar as a reminder, but the problem with calendar reminders is unless you know which day you put it on or what you named it, you can't easily find it....
I finally launched my new website and am open for business. If you want to take a peek here is my URL address Boomerangvirtualassistants.com It's very exciting! Sometimes you just have to do it and quit trying to figure everything out. My esthetician, who opened her own shop about a year ago, said she is learning the business side as she goes. Of course you need to know the basics, but some things you really do learn on the go. I have the right resources to help me along: a bookkeeper to handle that part of the business. My website is hosted on another platform so I have the security of being under someone else's umbrella and they have to do all the security work. I bought a new computer and subscribed to a plan for IT support so I have an IT person at my beck and call. I upgraded to the professional package offered by Dropbox so I can receive documents and recordings (I was already running out of space). So I thi...
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